Top Tips for Budgeting a Backyard Wedding

Planning a small backyard wedding can be a beautiful, intimate, and cost-effective way to say “I do.” But while you may save money on a venue, backyard weddings still come with their own set of expenses—and surprises. From rentals to lighting to restrooms (yes, that’s a thing!), it’s important to budget wisely to avoid last-minute stress. If you’re dreaming of a charming backyard celebration without breaking the bank, here are our top tips for budgeting a backyard wedding in a smart way and celebrating big.

1. Start with a Realistic Budget

Before you book or buy anything, sit down and decide on your total wedding budget. Factor in how much you’re comfortable spending, any contributions from family, and what your top priorities are (i.e., food, photos, décor). Once you have a number, break it down by category: catering, rentals, attire, flowers, photography, entertainment, etc. This will help you visualize where your money is going and where you can cut back if needed.

2. Keep the Guest List Intimate

The biggest cost-saver for any wedding? Fewer guests. Since you’re hosting in a backyard, use that as a natural boundary to keep the guest list small and meaningful. Focus on close friends and family, and remember: fewer people means less seating, less food, fewer rentals, and ultimately, more room in your budget for what matters most to you.

3. Borrow or Rent Instead of Buying

Hosting at home means you may need to rent or borrow some essentials: tables, chairs, linens, a tent, lighting, sound equipment, or even a generator if your power setup is limited. Renting can be surprisingly affordable if you shop around or look for packages. Also, ask friends and family what they might have—mismatched chairs or vintage tableware can add a fun, eclectic vibe and cost you nothing.

4. Simplify the Décor

With a backyard setting, nature does a lot of the work for you! Take advantage of your surroundings—trees, gardens, and natural sunlight can be your best décor. Add personal touches with DIY centerpieces, string lights, or fabric backdrops. Use what you already own—lanterns, candles, potted plants—to keep costs down and the vibe cozy.

5. Go DIY Where It Makes Sense

DIY can save money, but it also takes time and planning. Be strategic—tackle projects you enjoy or that don’t require professional expertise. Think handmade signage, simple floral arrangements, playlists instead of a DJ, or even a homemade dessert table. Enlist crafty friends or family to help and turn it into a fun pre-wedding activity.

6. Consider Affordable Catering Options

You don’t need a five-course plated dinner to impress your guests. Food trucks, BBQs, potlucks, or buffet-style catering can be delicious and affordable. You could also order from a favorite local restaurant for a more laid-back meal. Don’t forget to budget for serving ware, utensils, and help with setup and cleanup if needed.

7. Watch the Hidden Costs When Budgeting a Backyard Wedding

It’s easy to overlook some of the costs specific to backyard weddings. For example, do you need a permit? Will you rent portable restrooms? Are you hiring someone to manage parking or clean up? What if it rains—do you need a tent or backup plan? Set aside a portion of your budget (10–15%) for unexpected expenses so you’re not caught off guard.

8. Skip the Extras You Don’t Truly Need

Wedding favors, elaborate programs, excessive florals, or fancy transportation—these things are nice, but not totally necessary. Focus on what will actually enhance your experience and memories or make things do double duty. When you’re budgeting a backyard wedding and things are tight, it’s okay to let go of the traditional “shoulds” and focus on what feels right for your celebration.

9. Use Free (or Low-Cost) Technology

Don’t want to splurge on a videographer? Set up a phone or camera on a tripod and record the ceremony yourself—or have a friend help. Need music? Curate your own playlist and use a Bluetooth speaker or rent a sound system. Want to include long-distance loved ones? Use Zoom or FaceTime to stream your vows.

10. Lean on Your Community

One of the best parts of a backyard wedding is the support and closeness of your people. Don’t be afraid to ask for help—from setting up tables to bringing dessert or lending garden lights. Most guests are happy to pitch in, and their contributions will make your day even more personal and memorable.

Final Thoughts A backyard wedding can be just as magical—if not more—than a traditional venue affair, and with thoughtful budgeting, you can create an unforgettable day without financial stress. Prioritize what matters, plan ahead for the unexpected, and let the charm of your backyard and the love of your community do the rest. Small can be stunning, and simple can be deeply meaningful.